Now that you understand why a written agreement is needed, this article provides tips to know how to present the content.
Simple Language
When crafting written agreements that you’ll use with your couples, it is best to use simple language that everyone understands. A well-written contact will prevent problems, and be the tool to solve differences. NOLO, an organization dedicated to supporting small businesses with legal guidance, says that most contracts need just two components to be legally valid:
- All parties agree on the terms
- Something of value is exchanged. For example, money is exchanged for a customized wedding service.
Legally Enforceable
NOLO offers guidelines when writing an enforceable business agreement.
- Put it in writing
- Keep it simple
- Identify each party
- Spell out all of the details
- Specify payment obligations
- Agree on circumstances that terminate the contract
- Agree on a way to resolve disputes
- Identify which state’s laws will govern the contract
Closing the Deal
Knowing when to offer a written agreement will both save time and improve the likelihood that the agreement is signed promptly. It is best to work through all of the relationship-building Q&A, and make sure that the couple’s lingering questions have been answered before pushing for a commitment. Sometimes couples are interviewing multiple officiants to find the best fit for them. Not a bad thing at all. This way, when they return to you, all of you will feel good about the decision to move forward.
Once the couple says that they want to work with you, then that is the time to send them the agreement. Provide a timeline when you expect to hear back. Go for clarity without pressure. For instance, “I want to reserve the date for you, so please sign and return this agreement with the retainer within 24 hours.”
Accepting the Terms
The method that is used to secure the agreement is less important than what the terms are. Following are a few different ways to confirm your arrangement.
- A formal signed hardcopy contract. It is best to print two copies to be signed so both parties have original signatures
- The couple signs and scans the agreement to a PDF, emailed back to you
- Digital scan software signature service
- Returned email that lists the terms of the agreement with a statement saying “I agree to the terms”
Indeed, think about what style suits you. Of course, consulting an attorney will make sure you are protected and afford you peace of mind. All methods of confirming your working arrangement should include a monetary commitment. Our article Contracts Part 4 – Retainers includes detailed information.
Related Links
- Why a written agreement is important in Contracts Part 1
- What to include in the agreement in Contracts Part 3 – Content
- Contracts Part 4 – Retainers offers details on holding the date
- Be prepared if the unforeseen happens. Have a cancelation plan and policy
- If getting paid is a problem, this article has tips on collecting payment.
- See JPus’ other professional development articles.